Here is a quick set of instructions for submitting an article to the Haynes Connection website.
If you would like to submit an article informing Haynes Parents about an event or a program happening in Sudbury
Please email your materials to Diane LaChapelle in the Sudbury Public School Central Office at diane_lachapelle@sudbury.k12.ma.us prior to 11:00 am on Tuesday of the week you would like the materials posted. Your material will be reviewed by the school superintendant and if approved will be sent to us and published on the Haynes Connection website by the end of the week. For a complete submission guide click here.
If you are an Haynes Parent and would like to submit an article about an event or a program happening at Haynes
Be sure to make your submission before Sunday at 8:00pm if you wish your article to be published in the following Thursday Newsletter.
If you are a committee Chair
The web Team should have given you the authorisation to create an article. If not, please contact the webmaster.
Log on to the Haynes connection
In the author menu located on the left side of your screen click on submit an article. A complete submission guide is available to the committee chairs in their author menu. In your author menu, click on Author documentation.
If you are not a committee Chair
Send an email to weekly@haynespto.org
If you are unable to e-mail your notice, you may also submit your notice in hard copy to the front office. Any submissions not made via e-mail may experience a delay in posting of as much as one full week
Your email should include :
Subject of the mail: Use the headline you would like to see when it is posted on the website. This headline should be self-explanatory and short (6 to 8 words). If your headline is longer, it will not appear completely in the school news module, red box on the right side of your screen.
Body of the mail:
- Name: Your name and the name of the group you represent (names, Japan Day Co-chairs). This will appear underneath the title of the article.
- Headline: A suggested headline for your item (please repeat what you put in the subject)
- Text of your article: Here are a few recommendations.
Only the first paragraph will appear in the weekly newsletter. Place the important facts near the top of the first paragraph where users can find them quickly. If your text exceeds half of a screen page, it will be cut into 2 parts, and we will add a read more button. Only the first part of the article will appear in the school news page, and the reader will have to click the read more button to read to the end.
To keep some homogeneity to the website, avoid the use of fancy styles. Your article will not be published independently and should not be designed as a flier as was the case in the former website.
The text should be school appropriate and should not include children's names.
Always remember that what you post on the website will be available to the entire internet.
Optional Information:
- A suggested category: indicate in which pages you would like your article to appear: school news, fundraising, cultural arts ..........
- Image: If you wish to include an image or logo in your text please attach a file in .jpg format to your email. If your format is different, please contact the webmasters. The picture submitted should not be copyrighted and should not include any Haynes child's picture, conforming to our district policy. The picture might be cropped by the Web Committee so it will fit in the web page. Pictures do not appear in the newsletter.
- Link: if you wish to link your article to another part of the website (internal link) or to another website (external link), please underline the words that you wish to link and indicate in parentheses the internet address. If you wish to link haynespto.org to another website, make sure that the content of this website is child appropriate.
- Attachments: If you wish to add an attachment to your article such as a registration, order form,etc., please attach to the email. Prepare your attachment as a Microsoft Word (.doc) or preferably an Adobe PDF document.
Your submission will be reviewed, edited and published by the Web Committee and should appear in the next newsletter. The Web Committee might make some style modifications so that your article will be consistent with the rest of the website and the newsletter. You may be contacted by the Web Committee if there are questions, changes or corrections needed.
Article Submission Process
Thank you for considering submitting an article to the Haynes Connection!
If you have any questions please contact the webmasters
